Request and approve time off
Ask for time off
Section titled “Ask for time off”Anyone on the rota with a staff login can ask. Owners, admins, managers and developers can also ask for someone else from the dashboard.
- Choose Staff in the sidebar, then Time off, then Ask for time off.
- To ask for someone else, choose them under Who.
- For whole days, leave All day ticked and choose the First day and Last day. For part of a day, untick it and set Starts at and Ends at.
- Add a Reason for whoever runs the rota.
- Choose Send request.
- Tap Account, then Time off.
- Tap Ask for time off.
- Enter the First day and, if it’s more than one day, the Last day. For part of a day, turn off All day and enter From and Until.
- Add a reason if you like, then tap Send request.
- Tap Account, then Time off.
- Tap Ask for time off.
- Enter the First day and, if it’s more than one day, the Last day. For part of a day, turn off All day and enter From and Until.
- Add a reason if you like, then tap Send request.
The request shows as Waiting until it’s decided. You can’t change or withdraw a request once it’s sent.
Approve or decline
Section titled “Approve or decline”Owners, admins, managers and developers decide requests. Waiting requests are listed first.
- Choose Staff in the sidebar, then Time off (or Account, then Time off in the app).
- Choose Approve to put the time on the rota.
- Or choose Decline, write A word for them (why not, or what would work instead) and choose Decline request.
If approving would leave bookings with nobody, they’re listed. On the dashboard, move each one to a colleague or keep it, then choose Approve. In the app, you can only keep them. To move them, use the calendar on the dashboard first.