QuickBooks
Connect QuickBooks Online once and Tuppence posts to it every day: a deposit and an expense in a Tuppence bank account for each business day, and a transfer for each payout. For US and UK companies. How it works for every tool is on Accounting integrations.
- Connect*Settings › Accounting*
- Approveon Intuit's page
- Set upTuppence account, defaults
- Postingevery day after 03:00
1. Connect
Section titled “1. Connect”- In Tuppence, open Settings › Accounting and choose Connect on QuickBooks. You need to be an owner or admin.
- Sign in with your Intuit account, pick the company and connect.
Setup then makes a bank account called Tuppence in your currency, picks your sales account (Sales, or the first income account) and the bank account payouts go to, and runs the first posting a minute later. It asks one question only if two of your bank accounts end in the same four digits as the account Tuppence pays you into. Every choice shows on the Accounting page with Change.
2. What Tuppence posts to QuickBooks
Section titled “2. What Tuppence posts to QuickBooks”| In QuickBooks | What it is | Date | Reference |
|---|---|---|---|
| Deposit into Tuppence | The day’s sales, a line for each kind of sale, plus tips, cashback and the like, each on its own account | The business day | Tuppence 13 Oct 2026 |
| Expense from Tuppence, paid in cash | The day’s Tuppence fees and refunds, a line for each. Refunds go against your sales account | The business day | Tuppence 13 Oct 2026 |
| Transfer from Tuppence to your bank account | A payout, for exactly what arrived | The day it arrived | Tuppence payout po_… TUPPENCE |
| Journal entry | Customer credit used, moved from Customer credit to sales. No bank account moves | The business day | Tuppence 13 Oct 2026 |
Tuppence never marks anything as reconciled: you confirm the match. QuickBooks tells Tuppence when one of its transactions is deleted or voided, so the Accounting page shows it straight away.
A worked day
Section titled “A worked day”On 13 October: £120.00$120.00€120.00 of payment-link sales, including a £5.00$5.00€5.00 tip; a £2.00$2.00€2.00 refund; £3.42$3.42€3.42 of Tuppence fees.
| QuickBooks transaction | Line | Account | Amount |
|---|---|---|---|
| Deposit, Tuppence 13 Oct 2026 | Sales: payment links | Sales | £115.00$115.00€115.00 |
| Tips to pass on | Tips (other current liability) | £5.00$5.00€5.00 | |
| Expense, Tuppence 13 Oct 2026 | Refunds: payment links | Sales | £2.00$2.00€2.00 |
| Tuppence fees | Tuppence fees (expense) | £3.42$3.42€3.42 |
The Tuppence account in QuickBooks goes up by £114.58$114.58€114.58.
A worked payout
Section titled “A worked payout”The £114.58$114.58€114.58 reaches your bank on 15 October. Tuppence posts a transfer of
£114.58$114.58€114.58 from Tuppence to your bank account, dated 15 October, memo
Tuppence payout po_… TUPPENCE. Your bank feed shows the same £114.58$114.58€114.58 on 15 October.
3. Reconcile in one click
Section titled “3. Reconcile in one click”- In QuickBooks, open Banking (Transactions › Bank transactions) and choose your business bank account.
- Under For review, the payout’s line shows Tuppence’s transfer as its match: same amount, same date.
- Choose Match.
4. Tax
Section titled “4. Tax”- Sales, refunds and fees post with no sales tax on the line.
- In-person sales at the till split by the rates the till recorded.
- Sales and refunds use the sales account’s own VAT code, with amounts VAT-inclusive. QuickBooks works out the VAT: £19.17 on the worked day’s £115.00 at 20%.
- In-person sales at the till split by the rates the till recorded, one line per rate.
- Tuppence’s fees post as No VAT by default. Your accountant can pick another code under Change.
- Tips, chargebacks, cashback and customer credit are outside VAT.
5. Problems and their fixes
Section titled “5. Problems and their fixes”| On the Accounting page | Fix |
|---|---|
| Turn on multicurrency in QuickBooks (Settings, Advanced) | Your company’s home currency isn’t your Tuppence currency. QuickBooks can’t turn multicurrency off again, so ask your accountant first. Then check again |
| QuickBooks is locked up to … | Your closing date is after your start date. Start from the day after it. A day inside the closed period later posts on the first open date |
| Which bank account do payouts go to? | Choose the bank account Tuppence pays you into |
| Add the bank account Tuppence pays you into to QuickBooks | Add it in QuickBooks, then check again |
| Reconnect | The connection expired or was disconnected in QuickBooks. Reconnect and approve again |
| A day out of step | A Tuppence transaction was deleted, voided or changed in QuickBooks. Choose Repost that day |
Test mode
Section titled “Test mode”Connected in test mode, Tuppence reads a real company and shows a preview of what it would post, creating nothing. Test data posts for real only to a QuickBooks sandbox company. Live data posts through a connection made in live mode.